For many Head Pros and Golf Directors, the Academy is the most chaotic department to manage.
Why? Because too many clubs still rely on a mix of WhatsApp messages, paper diaries, and Excel spreadsheets to run a business that generates thousands of euros.
This friction is more than just an inconvenience; it is a brake on growth. If a student has to call the Pro Shop to ask, “Is Mike available on Tuesday?”, you have already put a barrier in the way of the sale.
To scale your Academy, you need software specifically designed for booking golf lessons. At Golfmanager, we have built an all-in-one solution that fits this need perfectly.
Here’s how the Golfmanager Academy Module transforms your teaching operation from a manual headache into a digital profit centre.
100% Online Booking: Autonomy for the Student
The core of the Academy module is autonomy.
With Golfmanager, your players access a fully integrated booking portal where students can filter by “Lesson Type” (e.g. 30 minutes, 1 hour, Trackman) or by “Professional”.
Your customers book when they want and where they want. They can even do it directly from the Golfmanager app.
By removing the administrative barrier, you capture impulse bookings that would otherwise be lost.
“Schools and Camps”: Solving the Chaos of Mass Registrations
Managing one-to-one lessons is one thing; managing a Junior Summer Camp or a quarterly Adult School with 200 students is another level entirely.
The challenge for many clubs is collecting paper forms, chasing payments manually, and organising groups by age or skill level.
With Golfmanager, however, you can manage registrations digitally, set capacity limits, and even automate waiting lists.
If a spot becomes available in the “Saturday Junior Group”, the system knows exactly who is next in line.
Improve Student Retention
Why do students drop out of an Academy? Often, because they don’t see progress. Golfmanager includes a key feature for the Pros at your club.
- How it works: After the lesson, the Pro can upload notes, swing videos, or specific drills directly to the student’s private profile in the app.
- The value: The student receives a push notification with their feedback. This “premium” follow-up strengthens loyalty: they are not just paying for 60 minutes, they are paying for a continuous improvement plan hosted on their own platform.
Smart Packages: The “Voucher” System
Selling single lessons is inefficient. What you should be selling is commitment. That’s why Golfmanager creates and tracks lesson packages (vouchers) without errors.
- The flow: A student buys a “10-Lesson Pack” online. Every time they book a slot from their mobile, the system automatically deducts one credit from their virtual wallet.
- The advantage: Both the Pro and the student can see the remaining balance in real time. No more discussions like “I thought I still had one lesson left.”
The Instructor App: Full Schedule Management
Your Pros are out on the range. They need tools that work on the ground, not just at a desk.
From the Golfmanager Pro App, instructors can check their schedule and any activities planned for their day.
They can view their daily roster on their mobile, mark attendance (checked-in or no-show), and block time instantly for personal matters or tournaments. This synchronises with the public booking engine in real time, preventing the dreaded double booking error.
Manage Your Academy Intelligently
Your Golf Academy is a specialised business that deserves specialised tools. Generic calendars (such as Google Calendar) are not enough.
By switching to Golfmanager, you connect the entire ecosystem: booking, payment, lesson management, and student feedback.
Stop managing paperwork and automate your academy today. We invite you to try a free demo with us.
FAQ: Software for Golf Academies
- Can I manage group clinics and summer camps? Yes. Golfmanager excels at group management. You can create courses for Schools, manage registrations by level and automate waiting lists.
- Does the system control lesson packages automatically Absolutely. When a student purchases a package (e.g. 5 lessons), the system adds credits to their profile and deducts them with each online booking. If no credits remain, the system prompts them to purchase a new package.
- Can instructors block their own time? Yes. Instructors manage their own schedules to block breaks, maintenance or tournaments, ensuring that students only see real availability for lessons.
